How to Fax a 1099 or W-9 to Your Client
If you’re a freelancer, contractor, or small business owner, you’ve probably been asked to fax a W-9 or 1099 form at some point — especially by older or traditional clients who still rely on faxed documentation for tax records.
Good news: You don’t need a fax machine to get it done. You can fax a 1099 or W-9 online quickly and securely using SendAFaxNow.com. No login. No subscription. Just upload, send, and get back to work.
What’s the Difference Between a W-9 and 1099?
- W-9: Sent by the freelancer to the client — provides name, address, and Tax ID (SSN or EIN)
- 1099-NEC: Sent by the client to the IRS and the freelancer — reports payments made
Clients often ask for a W-9 at the beginning of the year, and contractors may fax a copy of their 1099 back to request corrections or for personal records.
How to Fax a 1099 or W-9 Online Without a Fax Machine
- Step 1: Download and complete the W-9 or 1099 form
- Step 2: Sign the form digitally or by hand (then scan or take a photo)
- Step 3: Visit SendAFaxNow.com
- Step 4: Fill in your name, email, and the client’s fax number
- Step 5: Upload your signed form (PDF, DOC, JPG, PNG)
- Step 6: Click “Continue to Payment” and submit
- Step 7: Get an email confirmation once your fax is delivered
Need help signing or scanning? See our How It Works page.
When You Might Fax Tax Forms to a Client
- At the beginning of a contract — sending your W-9 to set up payment
- During tax season — confirming 1099 form info
- After a payment dispute — providing IRS documentation
- For bookkeeping — sending a corrected or backup copy to the client
Why Use SendAFaxNow.com?
- No account or software needed
- Mobile-friendly — send from your phone
- Encrypted delivery — secure for tax and personal info
- Email confirmation included — proof of transmission
- Pay once, send once — no monthly plans
Accepted File Formats
- PDF (recommended for forms)
- DOC / DOCX
- JPG or PNG (scanned or photographed versions)
What If You Don’t Know the Client’s Fax Number?
Reach out to your client directly and ask. If they’re part of a larger company, the fax number may be on their website or email signature. You can also use our Fax Near You tool if you’re sending to a tax firm or agency.
Important Security Tips
- Double-check the recipient’s fax number before sending
- Make sure your SSN or EIN is correct and legible
- Save your confirmation email as proof for tax records
Still have questions? Visit our FAQ page for more info.
Final Thoughts
You don’t need to own a fax machine to handle business like a pro. Whether you’re sending a W-9 to a new client or confirming a 1099 during tax season, SendAFaxNow makes it easy.
Click here to fax your W-9 or 1099 now. Fast, secure, and made for freelancers and small businesses.
SendAFaxNow.com — because even taxes deserve simple solutions.